Quote vs invoice: what is the difference in Australia?
A plain-English explanation of when to use a quote, when to use an invoice, and what details to include.
Quotes and invoices both deal with pricing, but they do different jobs. A quote sets out the proposed price and scope before work is approved. An invoice requests payment after goods or services have been supplied.
For contractors, mixing them up creates confusion with clients and slows approvals. A quote should be clear about what is included, what assumptions apply and whether GST is included. An invoice should be clear about what was supplied, when, and how the total is calculated.
This is why simple document generators can be useful. They do not replace your accounting software, but they help you create cleaner client-facing paperwork quickly when you need something straightforward and professional.
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